Alresford Community Choir is based in the town of Alresford and serves the town and surrounding Hampshire community. It is a totally inclusive choir and all applicants are accepted no
matter their age, gender, race, religion, needs, nor their musical experience or ability. We will do all we can to provide a warm and friendly welcome to all who wish to sing with us in practices and
concerts that are great fun but also enable individuals to improve. We will:
encourage commitment to the highest quality vocal development possible, for individuals and the choir as a whole
support each and every member to make excellent progress in the development of their vocal and choral skills, knowledge, and understanding, through work in practices and additional workshops and
protect the best interests of individual members, and the whole choir, in the choice of musical programmes, repertoire, venues for concerts
encourage members to have great attendance and commitment to all rehearsals and concerts
help members to protect their voices, and use them safely, so that they may continue to enjoy a lifetime of high-quality vocal activity
ALRESFORD COMMUNITY CHOIR
CONSTITUTION: February 2016
Objects are to:
- Maintain a community Choir (Hereafter known as Alresford Community Choir) for the musical education and benefit of its members who may be
people of all ages and backgrounds. The choir will serve Alresford and the surrounding area
- Achieve the highest standards of performance possible both in rehearsals and at public performances
- Give charitable performances and/or make donations to charities
- Enter into membership of organisations which may further the interests of the Choir
- Membership of the Choir is open to any person wishing to further the objects of the Choir
- Members younger than 16 must be accompanied by a suitable adult
- Musical experience is not a condition of membership and no auditions for membership will be held
- Membership year will run from Sept of each year
- Prospective new members are welcome to join the Choir at any time
- Choir members must complete a subscription form and pay the fees, as set at the A.G.M.
- The committee may agree lower membership rates for low income or unwaged members
- A nominated member of the Committee will keep a full record of all members and subscriptions paid
- The Committee has the power to terminate an individual’s membership. The individual concerned shall have the right appeal to the
committee. The individual may take another Choir member to support them. Following an appeal the committee’s decision is final
- The Choir will uphold an Equal Opportunities ethos
Procedure at Annual General Meetings:
- The committee shall give 21 days’ notice of an Annual General Meeting which shall be held not more than
13 months from the date of the last A.G.M.
- The committee will present the audited or examined accounts of the Choir for the preceding year
- Nominations for election to the Committee must be made by members of the Choir in writing and should normally be
received by the Choir Secretary at least 2 days before the A.G.M.
- The members present may vote to accept nominations at the A.G.M.
- Should nominations exceed vacancies, an election shall be held
- The Minutes Secretary or other person specially appointed by the Committee shall keep a full record of proceedings at every general
meeting of the Choir
- A quorum is 10% of the members of the Choir at the time or 10 members, whichever is the greater
The A.G.M. will:
- Receive reports from the Musical Director, Chairman and the Treasurer or committee member will present the accounts for the preceding
financial year which terminates on Aug 31st
- Elect the committee which shall be:
- Chair (Honorary)
- Treasurer (Honorary)
- Administrator and Minutes Secretary
4.Member of the Choir
5.Member of the Choir
6.Member of the Choir
7.Member of the Choir
8.Member of the Choir
- Elect Charity Commission Trustees, as necessary, who are responsible for the dissolution of the Choir
- Elect a President and/or Vice Presidents as necessary
- Agree changes to the constitution
- Set membership fees
- Discuss issues raised by members which have been forwarded, in writing, to the Secretary at least 21 days in advance of the
Any life members are full members of the Choir but are not required to apply for membership or pay annual fees.
N.B.: The Musical Director and Accompanist are not eligible to become officers of the committee.
Alterations to the Constitution:
- The constitution may only be altered at an A.G.M. or an E.G.M called specifically by the committee for that purpose
- Changes require a two-thirds majority of the members present
- Any proposed alteration/s must be sent to the Chairman 14 days in advance
- Changes to the Charitable Status of the Choir can only be made following a two thirds majority of all members; however, no amendment may
be made to the name of the charity, its objectives, distribution of assets, or arrangements for the Choir’s dissolution without the prior written consent of the Charity Commission.
- The Committee must send the Charity Commission a copy of any amendment made under this clause.
Extraordinary General Meeting
- An Extraordinary General Meeting may be called for by the Committee or upon written request to the Secretary by at least 10% of Choir
members. The notice must state the business to be discussed.
- The committee must give 21 days’ notice of an E.G.M. to the Choir.
Meetings and Proceedings of the Committee:
The Committee shall meet at least four times each year.
- The Musical Director and/or the Accompanist, if invited by the Chairman to attend and if present, is/are entitled to a vote
- A special meeting of the committee may be called by the Chair, or by not less than three members of the Committee, with not less than 4
days’ notice being given to Committee of the matters to be discussed
- The Chair shall act as chairman; if he/she is absent from any meeting, the members of the Committee present may elect a chairman from
committee members present for the meeting before any business is transacted. The elected chairman shall have a casting vote
- A quorum shall be 50% of the committee or three members whichever is greater
- The committee is responsible for the management of the Choir. The M.D. is responsible for the training of the Choir, selection of music
and concert programmes
- Every matter shall be determined by a majority vote. The Chairman has a casting vote
- The Minutes Secretary or another committee member shall keep secure minutes of the proceedings at all meetings
- The minutes shall be available to all members via the Choir Web-site
- The Committee may change its own standing orders as long as they are consistent with the constitution
- The Committee may appoint one or more sub-committees from Choir members for a specific purpose. A sub-committee is responsible to the
committee for its actions and must keep minutes of all meetings
The committee will:
- Become the trustees as defined by the Charity Commission. Legal action may result if a trustee or trustees act negligently and/or
irresponsibly, or commit illegal acts as trustees.
- Trustees as defined above may not also be Charity Commission Trustees
- Arrange all concerts and other events
- Control all Choir finances
- Co-opt additional or new members as required
- Work to achieve the objectives of the Choir
- Support the Musical Director
- Appoint an M.D. and/or Accompanist when necessary. The committee will set out the procedure it intends to adopt to the Choir before
interviews and/or auditions take place
- Set the Honorariums payable to each appointee
The Committee may:
- Raise funds and invite contributions provided that the Committee does not undertake any substantial permanent trading activities and acts
within the law.
- Buy, lease or exchange property as needed for the achievement of the objectives of the Choir
- Co-operate with other charities and voluntary bodies
- Appoint advisory committees
- Not borrow money in the name of the Choir
- The financial year of the Choir shall end on the 31st August each year
- The Treasurer is responsible for keeping accurate records of all income and expenditure
- The Treasurer shall arrange for the accounts to be examined by an independent person and present them at the A.G.M.
- The Choir shall hold a bank account in the name of the Choir
- All cheques shall be signed by the Treasurer and countersigned by one of the committee members registered at the bank
- The Choir may accept donations, grant aid and financial guarantees.
- The committee will determine the price of any tickets for sale
- The income and assets of the Choir shall be used solely to promote the objectives of the Choir
- The committee may approve legitimate expenses incurred on behalf of the Choir
- The committee may approve legitimate expenses to be paid to Choir members, the M.D. and the Accompanist
- The Treasurer will ensure that the Choir holds appropriate public liability insurance
- Three Charity Commission Trustees are to be appointed at the Annual General Meeting and indemnified against all risk and expense unless
they are acting illegally
- The Charity Commission Trustees shall hold office until death, resignation or until removed from office by a resolution at the A.G.M.
and/or E.G.M called for that purpose
- The committee will ensure that Charity Commission Trustees are replaced, when needed, to maintain three trustees
- The committee will ensure that the appointment of Charity Commission Trustees meet the requirements of relevant legislation
- Four weeks’ notice of an E.G.M. called to wind up the choir
must be sent by the committee to all choir members, President and Vice-president/s, Charity Commission Trustees
- The Choir may be wound up if a winding up resolution is
passed by a 75% majority of members present at an Extraordinary General Meeting called solely for that purpose
- The Charity Commission Trustees will, after all the Choir’s
debts and liabilities have been paid, donate any remaining funds to such charities as are chosen by the choir members present at the E.G.M. called to wind up the Choir
- If, in the view of the Charity Commission Trustees, the
choir is no longer viable and the choir is unable or unwilling to make a firm decision, the committee have the power to wind up the choir having consulted the Charity Commission Trustees. They will
keep the remaining choir members fully informed of their actions
- In the event that the Charity Commission Trustees are aware
that the remaining members of the choir are unable or unwilling to complete the winding up of the choir they will inform the Charity Commissioners and carry out such actions as are necessary, in law,
to wind up the choir.