Alresford Community Choir
Alresford Community Choir

Our Charter

Alresford Community Choir is based in the town of Alresford and serves the town and surrounding Hampshire community. It is a totally inclusive choir and all applicants are accepted no matter their age, gender, race, religion, needs, nor their musical experience or ability. We will do all we can to provide a warm and friendly welcome to all who wish to sing with us in practices and concerts that are great fun but also enable individuals to improve. We will:

  • encourage commitment to the highest quality vocal development possible, for individuals and the choir as a whole

  • support each and every member to make excellent progress in the development of their vocal and choral skills, knowledge, and understanding, through work in practices and additional workshops and courses

  • protect the best interests of individual members, and the whole choir, in the choice of musical programmes, repertoire, venues for concerts

  • encourage members to have great attendance and commitment to all rehearsals and concerts

  •  help members to protect their voices, and use them safely, so that they may continue to enjoy a lifetime of high-quality vocal activity

Our Constitution

ALRESFORD COMMUNITY CHOIR

 

 

CONSTITUTION: February 2016

 

Objects are to:

 

  • Maintain a community Choir (Hereafter known as Alresford Community Choir) for the musical education and benefit of its members who may be people of all ages and backgrounds. The choir will serve Alresford and the surrounding area
  • Achieve the highest standards of performance possible both in rehearsals and at public performances
  • Give charitable performances and/or make donations to charities
  • Enter into membership of organisations which may further the interests of the Choir

 

Membership:

 

  • Membership of the Choir is open to any person wishing to further the objects of the Choir 
  • Members younger than 16 must be accompanied by a suitable adult
  • Musical experience is not a condition of membership and no auditions for membership will be held
  • Membership year will run from Sept of each year
  • Prospective new members are welcome to join the Choir at any time
  • Choir members must complete a subscription form and pay the fees, as set at the A.G.M.
  • The committee may agree lower membership rates for low income or unwaged members
  • A nominated member of the Committee will keep a full record of all members and subscriptions paid
  • The Committee has the power to terminate an individual’s membership. The individual concerned shall have the right appeal to the committee. The individual may take another Choir member to support them. Following an appeal the committee’s decision is final
  • The Choir will uphold an Equal Opportunities ethos

 

 

STANDING ORDERS

 

Procedure at Annual General Meetings:

 

A.G.M:

 

  • The committee shall give 21 days’ notice of an Annual General Meeting which shall be held not more than 13 months from the date of the last A.G.M.
  • The committee will present the audited or examined accounts of the Choir for the preceding year
  • Nominations for election to the Committee must be made by members of the Choir in writing and should normally be received by the Choir Secretary at least 2 days before the A.G.M.
  • The members present may vote to accept nominations at the A.G.M.
  • Should nominations exceed vacancies, an election shall be held
  • The Minutes Secretary or other person specially appointed by the Committee shall keep a full record of proceedings at every general meeting of the Choir
  • A quorum is 10% of the members of the Choir at the time or 10 members, whichever is the greater

 

The A.G.M. will:

 

  • Receive reports from the Musical Director, Chairman and the Treasurer or committee member will present the accounts for the preceding financial year which terminates on Aug 31st
  • Elect the committee which shall be:
  1. Chair (Honorary)
  2. Treasurer (Honorary)
  3. Administrator and Minutes Secretary

4.Member of the Choir

5.Member of the Choir

6.Member of the Choir

7.Member of the Choir

8.Member of the Choir

 

  • Elect Charity Commission Trustees, as necessary, who are responsible for the dissolution of the Choir
  • Elect a President and/or Vice Presidents as necessary
  • Agree changes to the constitution
  • Set membership fees
  • Discuss issues raised by members which have been forwarded, in writing, to the Secretary at least 21 days in advance of the meeting

 

Any life members are full members of the Choir but are not required to apply for membership or pay annual fees.

N.B.: The Musical Director and Accompanist are not eligible to become officers of the committee.

 

 

 

Alterations to the Constitution:

 

  • The constitution may only be altered at an A.G.M. or an E.G.M called specifically by the committee for that purpose
  • Changes require a two-thirds majority of the members present
  • Any proposed alteration/s must be sent to the Chairman 14 days in advance
  • Changes to the Charitable Status of the Choir can only be made following a two thirds majority of all members; however, no amendment may be made to the name of the charity, its objectives, distribution of assets, or arrangements for the Choir’s dissolution without the prior written consent of the Charity Commission.
  • The Committee must send the Charity Commission a copy of any amendment made under this clause.

 

 

Extraordinary General Meeting

 

  • An Extraordinary General Meeting may be called for by the Committee or upon written request to the Secretary by at least 10% of Choir members. The notice must state the business to be discussed.
  • The committee must give 21 days’ notice of an E.G.M. to the Choir.

 

 

 

MANAGEMENT

 

Meetings and Proceedings of the Committee:

 

The Committee shall meet at least four times each year.

 

  • The Musical Director and/or the Accompanist, if invited by the Chairman to attend and if present, is/are entitled to a vote
  • A special meeting of the committee may be called by the Chair, or by not less than three members of the Committee, with not less than 4 days’ notice being given to Committee of the matters to be discussed
  • The Chair shall act as chairman; if he/she is absent from any meeting, the members of the Committee present may elect a chairman from committee members present for the meeting before any business is transacted. The elected chairman shall have a casting vote
  • A quorum shall be 50% of the committee or three members whichever is greater
  • The committee is responsible for the management of the Choir. The M.D. is responsible for the training of the Choir, selection of music and concert programmes
  • Every matter shall be determined by a majority vote. The Chairman has a casting vote
  • The Minutes Secretary or another committee member shall keep secure minutes of the proceedings at all meetings
  • The minutes shall be available to all members via the Choir Web-site
  • The Committee may change its own standing orders as long as they are consistent with the constitution
  • The Committee may appoint one or more sub-committees from Choir members for a specific purpose. A sub-committee is responsible to the committee for its actions and must keep minutes of all meetings

 

The committee will:

 

  • Become the trustees as defined by the Charity Commission. Legal action may result if a trustee or trustees act negligently and/or irresponsibly, or commit illegal acts as trustees.
  • Trustees as defined above may not also be Charity Commission Trustees
  • Arrange all concerts and other events
  • Control all Choir finances
  • Co-opt additional or new members as required
  • Work to achieve the objectives of the Choir
  • Support the Musical Director
  • Appoint an M.D. and/or Accompanist when necessary. The committee will set out the procedure it intends to adopt to the Choir before interviews and/or auditions take place
  • Set the Honorariums payable to each appointee

 

 

The Committee may:

 

  • Raise funds and invite contributions provided that the Committee does not undertake any substantial permanent trading activities and acts within the law.
  • Buy, lease or exchange property as needed for the achievement of the objectives of the Choir
  • Co-operate with other charities and voluntary bodies
  • Appoint advisory committees
  • Not borrow money in the name of the Choir

 

Finance:

 

  • The financial year of the Choir shall end on the 31st August each year
  • The Treasurer is responsible for keeping accurate records of all income and expenditure
  • The Treasurer shall arrange for the accounts to be examined by an independent person and present them at the A.G.M.
  • The Choir shall hold a bank account in the name of the Choir
  • All cheques shall be signed by the Treasurer and countersigned by one of the committee members registered at the bank
  • The Choir may accept donations, grant aid and financial guarantees.
  • The committee will determine the price of any tickets for sale
  • The income and assets of the Choir shall be used solely to promote the objectives of the Choir
  • The committee may approve legitimate expenses incurred on behalf of the Choir
  • The committee may approve legitimate expenses to be paid to Choir members, the M.D. and the Accompanist
  • The Treasurer will ensure that the Choir holds appropriate public liability insurance

 

 

DISSOLUTION

 

Charity Commission Trustees:

 

  • Three Charity Commission Trustees are to be appointed at the Annual General Meeting and indemnified against all risk and expense unless they are acting illegally
  • The Charity Commission Trustees shall hold office until death, resignation or until removed from office by a resolution at the A.G.M. and/or E.G.M called for that purpose
  • The committee will ensure that Charity Commission Trustees are replaced, when needed, to maintain three trustees
  • The committee will ensure that the appointment of Charity Commission Trustees meet the requirements of relevant legislation

Dissolution:

  • Four weeks’ notice of an E.G.M. called to wind up the choir must be sent by the committee to all choir members, President and Vice-president/s, Charity Commission Trustees
  • The Choir may be wound up if a winding up resolution is passed by a 75% majority of members present at an Extraordinary General Meeting called solely for that purpose
  • The Charity Commission Trustees will, after all the Choir’s debts and liabilities have been paid, donate any remaining funds to such charities as are chosen by the choir members present at the E.G.M. called to wind up the Choir

Charity Commission Trustees:

  • If, in the view of the Charity Commission Trustees, the choir is no longer viable and the choir is unable or unwilling to make a firm decision, the committee have the power to wind up the choir having consulted the Charity Commission Trustees. They will keep the remaining choir members fully informed of their actions
  • In the event that the Charity Commission Trustees are aware that the remaining members of the choir are unable or unwilling to complete the winding up of the choir they will inform the Charity Commissioners and carry out such actions as are necessary, in law, to wind up the choir.

 

Number of visits to this site:

 

 

2012-2017​

STOP PRESS!

Our next rehearsals will be held on:

 

 

Monday

25th September 2017

7:30 - 9:30 pm

Full Choir

 

 

~

 

Monday

2nd October 2017

7:30 - 9:30 pm

Full Choir

 

 

~

 

Monday

9th October 2017

7:30 - 9:30 pm

Full Choir

 

~

 

Monday

16th October 2017

7:30 - 9:30 pm

Full Choir

 

 

~

 

Monday

23rd October 2017

Half Term

No Choir

 

 

~

 

Monday

30th October 2017

7:30 - 9:30 pm

Full Choir

 

 

~

 

Monday

6th November 2017

7:30 - 9:30 pm

Full Choir

 

 

 

Future Concert Dates

 

A Carol for Everyone

Saturday 9th December 2017

St John's Church

7.30pm

 

 

 

 

 

All Monday evening rehearsals are held in 

St John's Church 

New Alresford

Our Address:

Alresford Community Choir

7 Spring Way

Alresford

Hampshire

SO24 9LN

Tel: 01962 734858

Join Us!

We have now enjoyed many concerts, since our first practice session in January 2012. We have been incredibly busy and have maintained a very healthy membership of more than 120 singers.

At the beginning of each term is the best time to join the choir...but do not hesitate to come along at any time and let us know that you are interested. Or you can contact us via this link below:

 

join@alresfordchoir.com

 

and we will get back to you as soon as we can.

However, it is never too late to join and just let us know if you would like to come along.

Email us at:

join@alresfordchoir.com

and we will give you more details. We will be delighted to meet you and will give you a very warm welcome!

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© Alresford Community Choir
Registered Charity No. 1148708

This website was created by Keith Clark using 1&1 MyWebsite.